How to Request and Review GCMS Notes for Canadian Immigration Applications

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The Canadian immigration process can be lengthy and complex, often leaving applicants wondering about the status of their applications. Fortunately, applicants have the option to request a Global Case Management System (GCMS) note, which provides valuable updates and insights into their application progress. In this article, we will guide you through the process of requesting and reviewing GCMS notes, ensuring you stay informed and empowered throughout your immigration journey

Step 1: Understand the Purpose of GCMS Notes

GCMS notes are official records maintained by Immigration, Refugees and Citizenship Canada (IRCC). These notes contain vital information about your application, including processing details, officer assessments, and other relevant data. By requesting GCMS notes, you gain access to valuable insights that can help you understand the status and progress of your application.

Step 2: Determine Eligibility for Requesting GCMS Notes

To request GCMS notes, you must be a Canadian citizen, a permanent resident, or an individual residing within Canada. If you are currently outside of Canada, you can authorize a representative who meets the eligibility criteria to request the notes on your behalf. It’s important to note that applicants are advised to wait until their application passes the R-10 completeness check before requesting GCMS notes.

Step 3: Gather the Necessary Information

Before submitting your request, ensure you have the required information at hand. This includes your personal details, such as full name, date of birth, and contact information. Additionally, you will need your application number, which you can find on the official correspondence you received from IRCC regarding your immigration application.

Step 4: Submitting the Request

There are two options for submitting your GCMS notes request: online or by mail through official IRCC channels. To submit the request online, visit the IRCC website and follow the instructions provided for requesting GCMS notes. If you prefer to submit the request by mail, prepare a written letter containing all the necessary information mentioned in Step 3. Address the letter to the appropriate IRCC office, as specified on their official website.

Step 5: Paying the Processing Fee

When requesting GCMS notes, a processing fee of $5 CAD is required. You can pay this fee online through the designated payment portal on the IRCC website or by including a $5 CAD bank draft or money order with your mailed request. Ensure that your payment method complies with the instructions provided by IRCC.

Step 6: Waiting for a Response

After submitting your GCMS notes request, the next step is to patiently wait for a response from IRCC. The processing time may vary, but generally, applicants can expect a response within 30 days. During this waiting period, it’s crucial to avoid submitting duplicate requests to prevent any delays.

Step 7: Follow-Up if Necessary

If you haven’t received a response from IRCC within 30 days of your request, you have the option to follow up with the department. Contact IRCC directly and provide them with the necessary details, such as your name, application number, and the date you submitted the request. They will assist you in resolving any issues or providing an update on the status of your GCMS notes request.

Step 8: Reviewing and Analyzing GCMS Notes

Once you receive your GCMS notes from IRCC, it’s essential to carefully review and analyze the information provided. Take your time to understand the content and implications of the notes. If needed, consider seeking professional advice from an immigration lawyer or consultant who can help interpret the data and provide guidance based on their expertise.


Requesting and reviewing GCMS notes is a valuable step in staying informed about the progress of your Canadian immigration application. By following the steps outlined in this article, you can confidently request your GCMS notes, review them carefully, and seek professional advice if necessary. Stay proactive and empowered throughout your immigration journey by utilizing this useful resource provided by IRCC.

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